Presentation environments

Keynotes, Workshops, Discussions & Meetings

• Computers: All session venues will be equipped with an Internet-connected computer running Windows 10 Enterprise with Microsoft Office 2016.
• Projectors: All session venues are equipped with a presentation computer and a projector.
• Microphones
  • Both wireless and fixed microphones will be available in the “Auditorium”. Other rooms do not need microphones, as the spaces are smaller and the acoustics are good.
  • Web conferencing facilities (camera and microphones) will be available in the Library Conference Room (L104)
• Audio: All the session venues are equipped with speakers to play audio from the presentation computer.
• Seating: The chairs in two rooms (B201, B202) will be placed in a U shape during Discussions and Meetings, and with chairs around tables during Workshop sessions.

Community Idea Exchange (posters and tech showcases)

All Community Idea Exchange (CIE) presentations will be given simultaneously, as described in the call for proposals. There will be over 30 presentations split into three CIE sessions, which will take place at the library’s ground floor.

CIE sessions may be presented using printed visuals (poster), a laptop or both. The supporting material available will be limited to what was requested and agreed upon with organizers before the event. Presentations using primarily computers will use table areas. Stands will be provided for the poster presentations.

• Wi-Fi: Wi-Fi will be available to both speakers and attendees throughout the CIE presentation area.
• Posters: The local organizers will provide stands with boards (whiteboards or cork pin boards (120cm width by 150cm height) for pinning visuals to CIE presenters that requested it.
• Computers & monitors: The local organizers will provide laptops and 21” monitors to all CIE presenters, except for those that request to use their own laptops. You can request to use your own laptop by replying to this email and asking for a VGA cable to connect to the available monitors. However, please ensure to bring your own converter if using Mac laptop.

Preparing for your session

Your presentation file

Bring a copy of your presentation file – preferably on a USB drive, or stored in a cloud-based account, or both, if possible.

• As much in advance of your session as possible, you should load your presentation files onto the computer you’ll be using, and check that it displays correctly, including any websites and multimedia you may be using. Do this several hours in advance of your session. You will be able to load and test your presentation before your scheduled session in your venue. IT staff will be available to provide technical assistance.
• Keynote speakers and presenters should load the final version of their presentations on the presentation computer by the start of the day they’ll be presenting (9:00 am).

The presentation file formats that may be used on the local computers are:

• PDF: We recommend you use PDF, unless you need the features of another format. Even so we recommend that you have a PDF version of your presentation as a backup. PDF is the most compatible format and works offline. You can export a PDF of your presentation from PowerPoint, Keynote, Google Slides, etc.
• PowerPoint: PPT, PPTX, and PDF files can be opened directly on venue computers. The version of PowerPoint available is Microsoft Office 2016.
• Google Slides & Prezi: These can be displayed online in a browser. Be sure to test well in advance of your session using the presenter’s computer in your venue.

Website whitelisting

The AUK network uses security systems that may block certain sites. To make sure that any sites you wish to show or use during your session will work properly, reply to this email and send us their URLs.

Other things to know

Your speaker profile

We’d like to make sure that all speakers have complete profiles on the AMICAL site. Find your session on the schedule and click on your name. If your profile is missing a photo, brief bio, or links to social media (if you use any), we’d like you to update your profile before the conference. A completed profile will allow your peers to identify you at the Conference and get in touch with you afterwards. If you don’t already have an account on the AMICAL site, you can sign up for one.

AMICAL logos

We encourage you to incorporate the logo of the AMICAL 2020 Conference in your presentation. It’s available in color, black and white. If you want to use AMICAL’s logo, you can find high-quality images on our Brand assets page.