Disbursement of grant funds
Grant funds are typically disbursed in the same way as for Small Grants.
For events organized jointly with the AMICAL Conference: financial arrangements will be planned in coordination with Conference’s Joint Organizing Committee (including the host institution).
For events timed outside of the Conference: if possible, the host institution should cover all expenses up front, including proposed travel support for AMICAL members, then get reimbursed afterwards by AMICAL (via AUP). Reimbursement can take anywhere from 2-6 weeks. However, it’s possible to handle the funding in other ways, for example with an advance payment to the host institution several months ahead of the event to help with deposits on hotel rooms, etc. If the institution is not able to receive advance or reimbursement payments from AMICAL (via AUP), then it may be helpful to find a local event agent that can handle payments on behalf of the organizers.
If the host institution is not able to handle the processing of travel support for members, this should be discussed with AMICAL Administration before submitting the proposal.