Reporting & sharing of outcomes
All report materials described below should be sent to email@example.com. In addition to the final report that must be submitted for all Small Grants, project grants require brief progress reports as described below.
Table of contents
Final report (for all grants)
All Small Grant recipients must submit a brief final report after their funded activity using AMICAL’s reporting template. The deadlines for filing these reports are as follows:
- Grants for leadership development activities: file your final report AFTER 6 months and BEFORE 1 year from the date of the activity (to allow adequate time to apply training to leadership functions).
- All other grants: file your final report within two months of the activity’s proposed completion date.
The report should cover the following:
- List all individuals or groups (including students, community members, etc.) that either contributed to, or have been impacted by, the funded activity.
- What projected outcomes were realized?
- What projected outcomes were not realized, and why?
- Describe any unexpected outcomes relevant to your activity, the Small Grants program, or AMICAL in general.
- Lessons learned
- If you failed to reach a goal set by your application, or met other challenges, what lessons did you learn that might be useful for similar projects or other Small Grant applications?
- What plans do you have for the further dissemination of the results/outcomes of the funded activity?
[For Projects] Project-related links
- Links to any project outputs (websites, exhibits, data, other reports, etc.) or project-related links (e.g. websites that report on your project, reference it in some substantial way, etc.).
- [For Projects] Impact of AMICAL resources. How, and to what extent, did each of the following AMICAL resources have an impact on the success of the project?
- the professional development activity in which you participated (if applicable)
- connections with AMICAL peers or others arising from: AMICAL Connect, an AMICAL face-to-face event (conference, workshop, etc.), or an AMICAL online event (webinar, forum, meeting, etc.)
- the financial support of the Small Grant (e.g. a piece of a larger initiative was enabled through the funding, recognition by a key stakeholder because of an external award from AMICAL, etc.)
- other resources provided or facilitated by AMICAL (please specify)
- Advice for future applicants
- Do you have any observations about this activity/project that you think would be useful for future AMICAL Small Grants program applicants?
Special instructions for leadership development activities
Your responses for Outcomes or Lessons learned should include at least one of the following:
- a planning document (or description of this), related to your leadership (at any level: a strategic plan, a proposal or description of a project/initiative/event, etc.), that has been influenced by the Small Grant activity, along with brief commentary on how the funded activity improved your plans.
- one or more examples of how you have engaged substantially with your institution’s leadership or governance structures (president, vice-president, provost, dean, faculty senate, high-level committee, etc.) as part of the activity or its follow-up, and the outcome of this encounter.
Progress report (for project grants)
For Small Grants categorized as Projects, a progress report must be filed at the midpoint between the awarding of the grant and the project’s stated date of conclusion. This requirement is intended to provide AMICAL Admin with a way to monitor the healthy progress of projects, and to facilitate assistance in cases where a project may be facing difficulties.
The progress report should be submitted in the form of a brief email (1-2 paragraphs) noting:
- whether healthy progress is being made toward stated project goals
- any issues that are blocking progress on the project
If problems are reported, AMICAL Admin will try to suggest possible resources or leads for resolving the issues.
Required sharing of project outcomes
In addition to the special cases below, all formal communications (news and scholarly articles, books, websites, etc.) should provide an appropriate reference to recognize AMICAL’s support for the project. For non-English resources, at least a basic English description of the resource and contextual information about its significance should be provided.
For projects whose outcomes include a digital collection or resource, a link and brief description must be provided for AMICAL’s website. If the collection/resource is not publicly accessible, the link should go to a description of the project.
Syllabi and other course materials produced with support from AMICAL should be made as widely available as possible:
- Minimum: materials should be submitted to AMICAL to be made available to all AMICAL members
- Whenever possible: materials should be shared with an open license (OA, OER with a Creative Commons license, etc.)
Projects involving research must provide data or other results that can be usefully shared according to IRB or other relevant guidelines, in a form that can be easily and appropriately shared with other AMICAL members via the AMICAL website.