The grant recipient’s institution will need to pay initially for the covered expenses and submit an institutional invoice to AMICAL for the reimbursement, which will be in either euros or US dollars. If this would add substantial costs or administrative difficulties, reimbursement can be paid to an individual, though this will increase substantially the amount of paperwork required from the awardee.

If the funds must be received before completion of the funded activity, an advance may be requested, but this must be in the form of an institutional pro-forma invoice. Detailed instructions on grant disbursement will be sent to applicants if their application is accepted.

In general, unless your institution is requesting reimbursement with an invoice on institutional letterhead, you will need submit a Reimbursement Request Form with supporting documentation. General instructions about reimbursement are provided on that form.

Funds should be requested by the 31st of July following the funded activity. It may not be possible to disburse funds requested after the 30th of August.

Small Grant awards cannot be transferred to support individuals or activities other than those indicated in the application without approval from the Small Grant Committee.