The Workshop Grants program is not currently open for new proposals. We’ll be revising the guidelines and then reopening the program soon under the framework of our 2018-2021 grant from the Mellon Foundation. An announcement will be made on AMICAL Connect when the program reopens and new proposals may be submitted.
The grant coordinator should contact AMICAL Administration as early as possible in the development of their plans, to ensure that the project is aligned with review criteria and to get feedback on the shaping of the proposal.
The events should be scheduled for periods that will not conflict with other planned AMICAL events. Not all events under development are listed on the AMICAL events page, so be sure to check with AMICAL Administration for advice on avoiding date conflicts with other events or with AMICAL members’ academic and holiday calendars.
Face-to-face events: 30 June, for events planned for the following August-July fiscal year.
Online events: Proposals may be submitted throughout the year, according to the same deadlines as those listed for Small Grants.
The grant coordinator may structure their proposal as they deem appropriate for the type and scale of the activity proposed, but the text should not exceed approximately 2000 words.
We suggest you include at least the following sections, in particular for face-to-face events:
- Grant title
- Brief but descriptive title for the activity (e.g. “Digital Pedagogy Workshop at AUC”); this may be changed later and does not need to match the event name used publicly
- Grant coordinator
- Name, title and contact information
- Committee endorsement
- Name and committee of AMICAL committee chair that has endorsed the proposal (this person should be copied on the proposal submission)
- Brief (one-paragraph) description of the activity being proposed and what the grant would pay for.
- Name, title and contact information for individuals who have committed to helping organize the event
- Professional roles targeted (librarians, faculty, instructional technologists, etc.)
- AMICAL institutions expected to participate
- Other institutions or individuals invited to participate
- Background and context
- Needs or problems to be addressed (e.g. relative to institutions, target audience, etc.)
- Host institution’s support for event
- External partners required for, or benefiting from, the event
- Proposed activity
- Tentative schedule and description of onsite activities
- Timeline for planning and organization
- Expected outcomes
- Individual participant-level outcomes
- Participating institution-level outcomes
- Consortium-level outcomes
- Major expenses and total cost of producing the event
- Cost sharing by host institution and/or other members
- Other anticipated funding sources
- Total AMICAL grant funds requested
How to submit the proposal
- Submit the proposal by email to firstname.lastname@example.org, copying your institution’s AMICAL representative and the committee chair that has endorsed your proposal.
- Attach the proposal as a separate document (a PDF, DOC/DOCX, or ODT file)
- Any supporting information should be attached included in the attached document or added as another attachment.
- OPTIONAL: To facilitate the review of the proposal, include a link to a Google doc version of the same proposal. The text of the Google doc should be equivalent to that in the attached file you send.
Review process & criteria
Proposals are reviewed and approved by:
- the AMICAL Director, in consultation with the Chair of the Coordinating Committee, for smaller budgets (up to €1000)
- the Grant Funding Review Committee, composed of the voting members of the Coordinating Committee, for larger budgets (more than €1000)
The Review Committee considers and rates proposals using the same criteria applied to Small Grant applications. The criteria that apply to Workshop Grants are those under “General” and “Professional Development”.
Depending on the scale and timing of the proposals, they may at times be grouped for comparative review together.
The Review Committee may call on a standing committee chair to provide an expert opinion on proposals related to a committee’s work. The chair may in turn seek input from their committee members if necessary.
In cases where a proposal is potentially fundable but falls short for certain criteria, a revision of the proposal may be requested; in such cases, the Review Committee (or the committee consulted) will try to provide feedback on how to improve the proposal.
Notification of decision
Depending on the timing and scale of the proposal, the Review Committee will provide a response to the applicant within 1-4 weeks following submission.