Sponsorship program
Are you a vendor or organization interested in sponsoring AMICAL 2023?
Our sponsorship program gives special focus to exhibits and opportunities for interaction with attendees interested in your products and services. The number of sponsoring organizations exhibiting in the AMICAL Conference is limited, so exhibit-level sponsorship would provide you with a unique opportunity for direct and extended contact with decision makers from these institutions, in a small and friendly environment.
If you are interested in becoming a sponsor of this event, send an email to contact@amicalnet.org
Levels and benefits
|
Sponsor level |
Platinum | Gold | Silver | Bronze |
|
Amount |
€5,000 | €3,000 | €2,000 | €500 |
| Distribution of marketing materials in attendees’ bags | ✔ | ✔ | ✔ | ✔ |
| Logo on conference website | ✔ | ✔ | ✔ | ✔ |
| Exhibitor table * | 2 days | 2 days | 1 day | |
| Dedicated time in program for exhibitors * | 2 hours | 2 hours | 1 hour | |
| Emailing key decision makers * | 1-2 emails | 1 email | ||
| Presenting in advance of the conference * | 1-2 videos | 1 video | ||
| Registration fees waived * | 3 | 2 | 1 | |
| Intersession slides: brief sponsor information included in pre/inter-session powerpoint slides shown in main auditorium | ✔ | ✔ | ||
| Branding of a conference activity (dinner/lunch/coffee breaks) according to the scale of the sponsorship. * | Dinner | Lunch / Coffee breaks | ||
| Logo on banner placed prominently in high-visibility location (e.g., registration area) | ✔ | |||
| Logo placement on print program | ✔ | |||
| Sponsor-specific verbal acknowledgement at opening/closure | ✔ |
Details (for benefits marked with * in the table)
Exhibitor table
The exhibitor space will be open throughout the program during the two main conference days, and be co-located in the break area where coffee and refreshments will be served.
Dedicated time in program for exhibitors
Exhibit times will coincide with the coffee breaks, during which attendees will be directed toward the break and exhibit area. There will be two 30-minute coffee breaks on each day. No sessions will be scheduled at that time, affording a minimum total of 1 or 2 hours of contact time for exhibitors over 1 or 2 days of the program, depending on the sponsorship level.
Emailing key decision makers
In the weeks before and/or after the conference, we will send an email on the sponsor’s behalf to all library directors and AMICAL Representatives (if they are not the same person). Each sponsor will have their own individualized email sent out that can contain text, links and attachments.
Presenting in advance of the conference
Sponsors will be able to include a pre-recorded presentation in the above email, where they could pitch or demo their products, share specific offers to AMICAL members, and so on.
Registration fees waived
- The number of sponsor representatives covered depends on the sponsorship level.
- Any additional persons present beyond this number will require a paid registration.
- Sponsor attendees are welcome to attend the entire scheduled program, with the exception of closed meetings and sessions with limited enrolment, such as workshops.
Branding of a conference activity (dinner/lunch/etc.)
Dinner
A Platinum sponsor may be associated with the All-Conference Dinner through:
- Sponsorship of the dinner mentioned in the program
- Tent cards (and other branded materials if agreed to with organizers) on dinner tables
- Time to briefly address attendees (5 minutes max)
- Other arrangements agreed to with Conference organizers
Lunch or coffee breaks
A Gold sponsor may be associated with a lunch or with coffee breaks through:
- Tent cards (and other branded materials if agreed to with organizers) in the lunch or break area